Board Officers 2020-2021

We ask that anyone interested in a Board Officer position commit to going to a one day PTA Training in Fall 2020. April 2020 is our PTA election. Our board positions have a 1 year term with a 2 term limit. Below are the board officer position descriptions. Please email us if you are interested in a position. sunnysidepta@gmail.com

President

  • Engages people including parents and staff and builds connections between the school and parents
  • Runs PTA meetings and creates the agenda
  • Ensures event committees are staffed and on schedule
  • Works closely with school administration
  • Oversees PTA annual compliance

Vice President

  • Assists in engaging people including parents and staff and builds connections between the school and parents. 
  • Leads the PTA meetings if the President is unable to attend
  • Ensures event committees are staffed and on schedule
  • Performs monthly audit and back up for annual audit
  • Assists in overseeing PTA annual compliance

Treasurer

  • Uses Money Minder accounting computer program to manage, reconcile and balance the budget.
  • Completes taxes, Pays and updates insurance
  • Annual audit (takes our files to the PTA Fall meeting for audit)
  • Responsible for reimbursement of funds to teachers, staff and parents. 
  • In charge of the money boxes during events. 
  • Responsible for deposits and keeping receipts and reimbursement slips. 
  • Works closely with school administration regarding budget and funds.

Secretary

  • Take notes during PTA meetings and creates meeting minutes
  • Bring sign in sheet to PTA meetings.
  • Responsible for getting minutes signed at the next meeting.
    • Print and photocopy about 25 copies of previous months minutes for the meeting
  • Email membership person before the meeting to get member list

Open Executive Board Positions

Below are other non-elected positions. Please email us if you are interested in a position.

Membership Coordinator

Estimated Time Commitment: 1 hour per month

  • Responsible for entering PTA Membership information into the Oregon PTA site
    • Collects membership forms and enters new members into the Oregon PTA website.
    • Sending invoices to treasurer monthly
  • Maintains an up-to-date membership list

Communication Coordinator

Estimated Time Commitment: 2 hr per week

  • Works with ESD to have flyers, posters, paperwork etc. printed.
  • Manages Peach Jar Flyers
  • Checks messages daily in the PTA email account
    • Forwards messages to the appropriate people to respond
  • Maintains social media sites

Available Standing Committees/Coordinators

We are looking for people to join the committees below. Please email if you are interested.

Movie Night Coordinator

  • Verify licensing
  • Coordinating volunteers
  • Arranging food/drink

Math Night Coordinator

  • Make arrangement with Mathnasium
  • Coordinate Volunteers
  • Arrange food/drink

Spring Family Carnival Committee

  • Games
  • Silent Auction
  • Raffle
  • Food & Tickets
  • Decorations

Jog-a-Thon Committee

  • Planning starts in Spring/Summer
  • Donation Collection/Website Management
  • Event Day Coordination
  • Posters & Decorations
  • Prizes
    • Weekly incentive prizes
    • Prizes earned after Jog-a-thon